To add a single document that will be shown on a page either as a download link, an embedded PDF file or as a PDF file used by the Flipbook plugin use the Media Library Folders.
Start by selecting the Media Library Folders entry in the dashboard shown at the left of the page:
The top level folder is called uploads all files should be stored in sub-folders of this folder rather than directly under this folder because we use the folder structure to group related files.
An existing folder structure has already been created and use your judgement for the best place to store your document. Typically you will be using an existing folder but you can create a new folder if required (see note about Folder Management later).
You can browse for a folder using the left have folder tree view or you can use the Find option at the top right of the screen to search for a partial match of a folder name: as an example type minutes in the search box and click on Find to show a new page displaying matched folder names. Click on one of these folders to select that in the Files & Folders view.
Once you have found your folder for the document click on the Upload File icon and follow the instructions to upload a file from your local workstation.
Once you have uploaded your file you may want to add a description for the file which will be shown if the file is displayed in a table showing files in the folder. If you click on the icon for your newly added file a new page will open letting you add a description for the file: the description are is at the bottom left of the page and you may need to scroll to find it. Click on Update if you do add a description for your file.
Once a file is uploaded you can add a link to the file by using the Add Media button shown when editing a web page. When adding media to a web page the document will be added in the most suitable manner for that type of document: images will be displayed on the page, PDF files will be embedded on the page and other documents will be shown as links so that they can be downloaded.
When a PDF file is added to the page a pdf-embedder shortcode (text in square brackets) will be added to the page and that will result in the PDF being displayed directly on the page.
If you would rather have a link to the PDF file then use the Add Media button as before but do not click on the Insert into page button but use Copy to Clipboard button to save the download link to your clipboard.
Close the add media dialog page and on the web page your are creating type in the text you want to display for your link. Select this text and use the Insert/edit Link icon (icon like a chain link at the top of edit area) and in the popup dialogue that appears right click and paste the link you have just saved. Click on the accept changes button (angled arrow on a blue background) to save the link.
Folder Management Note
If you have added new folders using the Media Folder Library you will need to update the folder management view as follows:
- on the dashboard select the Folder Management section under the Media section
- open the Settings section at the top of the page
- open the Initialization section at the end of the settings
- Click on the Initialization button and wait (do not shut down the browser window) – it normally takes about a minute to refresh the folder information